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Glossary Of Notarial Terms
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Acknowledge: To admit the existence, or truth of a
statement and accept responsibility.
Acknowledgment: A formal declaration made to
authoritative witness by the person who executed the document
that it was freely executed.
Administer: To give or apply in a formal way.
Affiant: One who makes a swearing statement in an
affidavit.
Affidavit: A written declaration made under oath before a
notary public or other authorized officer.
Affirmation: To declare positively or firmly; maintain to
be true. An affirmation replaces "swearing before God."
Affix: To secure (an object) to another; to attach; add
to.
Apostille: Authentication document for Hague Convention
members.
Appointment: The act of designating for an office or
position.
Attest: To affirm to be correct, true, or genuine;
corroborate.
Authenticate: To prove or verify as genuine.
Certificate: A document testifying to a fact,
qualification, or promise; or 2) A written statement legally
authenticated.
Civil Action: Not a criminal action. A lawsuit for the
purpose of protection of private (not public) rights and
compensation for their violation.
Civil Liability: The responsibility and obligation to
make compensation to another person for damages caused by
improper performance of duties and acts.
Commercial Paper: 1) Any of various short-term negotiable
papers originating in business transactions; or 2) A document
whose purpose is to transfer money such as a check, bill of
exchange or draft.
Commission: A document describing the notary's
appointment and term of office.
Credible Witness: A believable witness worthy of
confidence. Creates a chain of personally known individuals from
the notary public to the signer of a document.
Dispose: To store in an orderly manner. In relation to
notarial journal, to store for seven years.
Duress: Constraint by threat, coercion.
Embosser: A pliers-like device, that when squeezed
together with paper between the jaws, makes raised areas and
indentations on paper. Used as a protection device. Not an
official notary seal; but may be used in addition to the
official notary seal.
Felony: A crime more serious than a misdemeanor and
punishable by a more stringent sentence.
Journal of Notarial Acts: Notarial journal prescribed by
law to record notarial acts.
Jurat: An affidavit declaring when, where, and before
whom it was sworn.
Jurisdiction/Venue: The locality where a cause of action
occurs. The state and county where a notarization takes place.
L.S.: Indicates where the official notary seal imprint is
to be placed. Latin term Locus Sigilli means "place of the
seal."
Misconduct: Behavior not conforming to prevailing
standards or laws.
Misdemeanor: An offense of lesser gravity than a felony
for which punishment may be a fine or imprisonment.
Oath: A statement by a person who asserts it to be true,
calling upon God as witness.
Official Notary Seal: Rubber stamp that conforms to the
laws and rules.
Personally Known: Familiarity with an individual
resulting from interactions with that individual over a period
of time sufficient to eliminate every reasonable doubt that the
individual has the identity claimed.
Power of Attorney: A legal instrument authorizing one to
act as another's agent or attorney.
Resignation: Written statement that one is resigning a
position or office.
Revoke: To cancel or rescind.
S.S. or SCT: Indicates where the notarization is
performed. Latin term Silicet means "in particular" or "namely."
Commonly referred to as jurisdiction.
Satisfactory Evidence: Sufficient means of identifying a
signer which meets criteria set forth by law.
Sanctions: The penalty for noncompliance specified in a
law or decree.
Subscribe: To sign one's name in attestation, testimony,
or consent.
Suspend: To cause to stop for a period; interrupt.
Swear/Sworn: To make a solemn promise; to vow, usually
before God.
Venue/Jurisdiction: The locality where a cause of action
occurs. The state and county where a notarization takes place.
Verification: A confirmation of the truth of a theory or
fact.
Waiver of Fees: A statement which waives or gives up the
right to charge for notarial services.
Witness: A person who watches an action take place.
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